Week 1: Planning Your School Fete 🎉
Step 1: Planning
- Form a Planning Committee: Gather a team of dedicated volunteers to help with the organisation.
- Brainstorm Ideas: Discuss potential themes, activities, and goals for the fete.
- Set Clear Objectives: Determine the purpose of the event – fundraising, celebration, or community engagement. Have a clear reason why you are holding the fete and plan your activities from there. Fundraisers should look at ways to increase profit, while friendraisers should focus on ways to bring people together. The most profitable stalls are food, amusement rides and raffles.
- Create a Budget: Outline expected expenses and potential revenue sources.
School fetes bring the whole community together for a fun day of celebration. With so much to organise, it can be hard to find where to begin. Use our steps to help create the perfect fete! 📝✨
Week 2: Setting the Date & Time 📅
Step 2: Setting the Date & Time
- Choose a Suitable Date: Consider school holidays, local events, and weather conditions.
- Decide on Event Duration: Plan the start and end times, including setup and cleanup. Most school fetes begin at 10 am and finish at 3 pm. When planning, make sure you leave yourself enough time to set your fete up, including ride installation and deliveries, and communicate this clearly with your volunteers and providers.
- Schedule Activities: Allocate time slots for different activities and entertainment. Make sure you get in touch with any local businesses you want to support your event early; many businesses have a limit to how many local organisations they support, and the longer you leave it, the more likely it is that someone else will get their support first!
- Communicate the Schedule: Ensure everyone involved knows the timeline.
Setting the right date and time is crucial for a successful event. Make sure to plan ahead! 🕒🌞
Week 3: Promoting Your Event 📢
Step 3: Promoting Your Event
- Create a Marketing Plan: Use newsletters, emails, and social media to spread the word.
- Design Promotional Materials: Make eye-catching banners, posters, and flyers. Sending a flyer home with your students. This is one of the most effective ways to market your fete. Get your students involved and have them design a fun flyer. Your local printing company may be able to offer you a discounted rate, so be sure to get in touch with them.
- Engage the Community: Reach out to local businesses and media for support. Many estate agencies are happy to print and install a fete board along your school’s fence or boundary to promote your event. Work out where the highest traffic areas are, and work with your local agency to install boards in these spots. Make sure you check with your local council too, as they may have regulations around advertising.
- Keep Everyone Informed: Regularly update parents, students, and the community. Set your event homepage up to reflect the branding of the school. Incorporate the school’s branding or use artwork created by students to help the page stand out.
Promotion is key to a great turnout. Get the word out and build excitement! 📧📣
Week 4: Final Preparations 🛠️
Step 4: Final Preparations
- Confirm Bookings: Ensure all entertainment, stalls, and activities are confirmed.
- Assign Roles: Make sure volunteers know their responsibilities.
- Check Logistics: Double-check seating, safety measures, and other logistics.
- Prepare for the Day: Have a checklist to ensure nothing is forgotten.
When booking with P&J, we send you an event checklist that includes things you may have forgotten, like road restrictions for deliveries and the distance needed for a power supply. We will help you organise your fete!
With everything in place, you're ready to host a fantastic school fete! 🎪🎈
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